Terms and Conditions
In these conditions unless the context otherwise appears the following words and expressions shall have the following meanings:-
(i) “These Conditions” – Means the conditions of hire herein contained.
(ii) “The Company” – Means Whitson Conference & Events Ltd
(iii) “The Hirer” – Means the person, firm or company who or which has agreed to hire the Equipment from the Company.
(iv) “The Equipment” – Means the Equipment specified overleaf together with (if any) the accessories and flight cases specified overleaf and any part or parts of the same.
(v) “The Technician(s)” – Means the employee(s) or Subcontractor(s) of the Company (if any) supplied with the Equipment to operate the same the number of which (if any) shall be specified overleaf.
(vi) “The Agreement” – Means the agreement between the Company and the Hirer for the hire of the Equipment.
The Agreement is subject to these conditions that supersede all previous communications, representations and agreements whether written or oral and no additions or alterations to these conditions shall be binding on the Company unless agreed to in writing and signed by a duly authorised officer or employee or agent of the Company. Any terms and conditions proposed by the Hirer shall only apply if the same have been agreed by or on behalf of the Company in accordance with the provisions of this paragraph and in the case of any conflict between such terms and conditions and these Conditions the later shall prevail.
The Company endeavours to ensure that the Equipment is sound and in good order and condition at the time of delivery to or collection by the Hirer but it shall be the responsibility of the Hirer to ensure that the Equipment is fully suitable in all respects (including type and condition) for the purpose for which it is hired. Upon delivery or collection the Equipment shall be examined and checked by the Hirer before being taken into use and if found to be defective or deficient will be replaced or defects or deficiencies remedied by the Company without additional charge but in no circumstances shall the Company be liable for any loss or damage of whatever kind however caused arising out of or in connection with the use of or the inability to use the Equipment. The Hirer shall use or cause to be used the Equipment in a skilful and proper manner and shall at his own expense keep it in good and substantial repair and condition (save for fair wear and tear) and further shall take all precautions necessary to ensure its safety and security. The Hirer will not open the outer case (if any) of the Equipment or of any item or part thereof nor interfere in any way with the Equipment or the mechanism thereof or any nameplates or signs or serial numbers thereon and will not expose the Equipment to the elements (in particular to salt water and spray) and will keep the Equipment protected in all respects. Unless the same shall have been caused by the wilful default or wilful misconduct of the Technicians any loss of or damage to the Equipment including loss or damage caused by non-familiarisation or misuse of the same is the sole responsibility of the Hirer who will be charged with the cost of repair or full replacement value of the Equipment as the case may be. The Hirer must not repair or attempt to repair or request a third party to repair or attempt to repair the Equipment.
Any order or instruction required to be given to the Company by the Hirer shall be given by him or his duly authorised agent in writing. If given orally it shall be confirmed in writing to the Company within three days. The Company shall not be liable for the consequences of any inaccuracies or misunderstandings resulting from any order or instructions by the Hirer not received by the Company in writing or so confirmed. The Hirer shall be solely responsible for any statement, representation, order, instruction, guidance or advice made or given by the Hirer to any Technician.
The Equipment shall be delivered and collected at such time and place as shall be mutually agreed between the Company and the Hirer. If delivered to the Hirer the signature of any person, purporting to be any employee of the Hirer shall be sufficient evidence of delivery. The Company shall use its best endeavours to comply with any time schedules but will accept no liability for non-delivery of Equipment or non-arrival of Technicians by a specific time or date or within a specified time from receipt of order. The Company shall not be liable for delays due to unforeseen circumstances or due to causes beyond its control including but not limited to acts of nature, acts of government, labour disputes and delays in transport.
Unless otherwise agreed in writing between the Company and the Hirer it shall be the responsibility of the Hirer to return the Equipment to the Company on termination of the hire. If the Company agrees to collect the Equipment on termination of the hire the Hirer shall remain fully responsible for the safety protection repair and condition (subject as aforesaid) of the Equipment until it is in the possession of the Company.
During the continuance of the Agreement the Hirer shall pay to the Company by way of rent for the hire of the Equipment and the Technicians the Company’s hire charges shown in the Company’s hire catalogue current from time to time or such other hire charges as may have been agreed in writing between the Company and the Hirer. For the avoidance of any doubt the Hirer shall be liable for payment of hire charges as from the time for which the Equipment is ordered (which shall be the commencement of the hire period) until either (i) the time of its return to the Company or (ii) if the Equipment is lost or stolen or is otherwise irrecoverable or is damaged then in any such case the time of its replacement or repair and the Company undertakes to replace or repair the same as soon as reasonably possible. A 24-hour period or part constitutes one day’s hire.
Without the previous consent of the Company, Equipment must not be used on any abnormal or hazardous assignment, taken out of the United Kingdom or taken from the ground other than on a regular scheduled flight by any airline recognised by I.A.T.A. The Hirer shall be solely responsible for obtaining all customs clearance licences and permits as shall be necessary to take the Equipment out of the United Kingdom. If any Equipment taken out of the United Kingdom is lost or damaged or breaks down and the Company agrees to replace the same or similar, the Company’s liability shall only extend to delivery of any replacement at an address in the United Kingdom if originally delivered. If the Hirer collects, the Company’s liability shall only extend to the collection address.
In addition to the hire charges for the Equipment the Hirer shall pay all delivery charges.
The Hirer shall pay Value Added Tax at the rate current from time to time on and in addition to all charges due to be paid by the Hirer to the Company under the terms of the Agreement.
All hire and other charges are net and unless otherwise agreed between the company and the Hirer shall be due and payable within 30 days of the invoice date. If any hire charge or other sum due to the Company shall not be paid by the Hirer on the date when the same shall be due and payable the Hirer shall be liable to pay interest upon such hire charge or other sum at the rate of (5% per annum above the base rate of Lloyds TSB plc.) from time to time during the period in which interest is payable from the due date until the actual date of payment.
Any discount given is subject to full payment within agreed terms.
The Equipment remains at all times the property of the Company and the Hirer shall have no right title or interest therein save that of a Hirer thereof under these Conditions. The Hirer shall not sell or offer for sale assign mortgage pledge underlet lend or otherwise deal with the Equipment or any part or parts thereof or deal with the Hirer?s interest under these Conditions which interest is personal to the Hirer and the Hirer will keep the Equipment in his own possession for his own use and will not allow any alien or other in cumbrance to be created in respect of the same.
As a company policy all events and equipment hire with an overall cost of over £10,000 + VAT will be required to submit 50% payment on completion of the order and send payment within the stated period on the invoice.
The amount of the deposit (if any) shall be returned to the Hirer without interest when the Equipment has been returned to the Company and all charges and other monies due to the Company under the terms of the Agreement have been paid.
Following acceptance by Whitson Conference & Events, Client may not cancel or terminate this Agreement except with Whitson Conference & Events written consent and then only on terms that Client indemnifies Whitson Conference & Events in full against all loss (including, without limitation, Whitson Conference & Events loss of profit and reimbursement of all costs) incurred prior to or as a result of cancellation or termination.
Without prejudice to any other right or remedy available to the Company in the event of the cancellation of an order by the Hirer the Company reserves the right to make a cancellation charge.
All equipment & technical support cancellation within 30 days (30) prior to delivery will be charged at 100% plus other applicable charges.
Equipment cancellation after delivery will be charged at 100% plus delivery.
The Agreement may be determined by the Company forthwith by written notice given by the Company to the Hirer to that effect on the happening of any of the following events namely if the Hirer fails to pay any charges hereunder within seven days of the same having become due (whether demanded or not) or fails to observe or perform any other of these Conditions or if the Hirer commits any acts of bankruptcy or being a company goes into liquidation or has a Receiver appointed in respect of the whole or any part of its undertaking or assets or is subject to a Receiving Order or makes any arrangement with or assignment for the benefit of the Hirer’s creditors or if distress is levied or threatened on any of the Hirer’s property or if the Hirer abandons the Equipment.
The termination of the Agreement and the hire thereby created for any reason whatsoever shall not affect any other right or remedy of the Company against the Hirer and without prejudice to the generality thereof shall not affect the right of the Company to recover from the Hirer any hire charges and other monies due to the Company at the date of such determination and shall not affect the Company?s right to recover damages from the Hirer in respect of any breach of these Conditions.
Any time or other indulgence granted by the Company to the Hirer shall not affect the rights of the Company under the Agreement.
The Company shall not in any circumstances be liable to the Hirer or any third party for any claims in respect of loss of profits special damage or any consequential loss whatsoever or be under any liability for or in respect of loss or damage to persons or property howsoever caused whether arising directly or indirectly from the hire or use of the Equipment by the Hirer.
The Company reserves the right to subcontract all or any part of the hirer’s order and to assign or otherwise deal in any way whatsoever with the Company’s interest in the Equipment and the Agreement.
The Hirer is advised not to use any original materials on in or in connection with the use of the equipment and the Company cannot accept any responsibility in connection with any loss or damage to or in respect of the same.
The Technicians in the course of their duties on behalf of The Hirer may well be exposed to information about The Hirer’s business. The Company undertakes that all such information will remain entirely confidential and will not be disclosed to any third party except in circumstances in which they are required to disclose information by law.
(i) The Hirer undertakes to Insure all hired Equipment supplied by the Company at its full replacement value against physical loss or damage from the time it leaves the Company’s premises until it is returned to the Company’s premises, or from the time it is delivered to the time it is collected from the Hirer by the Company or the Technician. Such Insurance may at the option of the Hirer be affected either by the Hirer or by the Company on the Hirer’s behalf. Where the Hirer effects Insurance the Hirer shall ensure the Company’s interest is noted by Insurers and shall notify the Company accordingly and give such other details of the policy or policies as the Company may require. Particulars of replacement values will be supplied by the Company on request. Any Insurance arranged by the Hirer shall be in terms not less favourable than the terms of the Company’s Insurance.
(ii) Where the Hirer does not effect its own Insurance the Hirer shall notify the Company prior to the hired Equipment leaving the Company’s premises and the Company will effect Insurance corresponding to the terms of Insurance on the Hirer’s behalf. This will be in the form of a percentage of the Equipment hire charge and may vary as from time to time. It must be noted that the Hirer is required to pay the first £750 of each claim for any loss and that while the cover which the Company can effect represents the maximum cover available on a general basis under present conditions, the Hirer will nevertheless remain liable for additional hire charges and for all risks of loss or damage (including for example war risks) without limitation. A charge will be made by the Company to the Hirer in respect of such Insurance. The Hirer undertakes to make full disclosure of all material circumstances affecting such Insurance (For example overseas or hazardous or abnormal use or use which may expose Equipment to the elements or use involving non-scheduled aviation) and undertakes not to do or omit to anything which would have the effects of invalidating such Insurance. Any such disclosure must be made or confirmed by letter sent to the Company by recorded delivery to reach it in sufficient time for underwriters to be consulted.
(iii) In the event of any loss, theft or damage the Hirer must notify the Company as soon possible within a period of 24 hours. In the case of theft or loss the Police must be informed at the first opportunity, failure to comply invalidates the cover.
VAT Registration Number: 885 5917 63 | Company Number: 06056491